California Arts Council

State of California

Arts Jobs - Detail

Volunteer and Events Coordinator
The Crucible

Oakland, CA

Job Title: Volunteer and Events Coordinator

Reports To: Director of Administration and Strategic Initiatives

Status: Non-Exempt

Date: September 19, 2017

Closes: Until filled

Volunteer and Events Coordinator

The Crucible, Northern California’s most innovative and diverse industrial arts education center, seeks a multi-talented, customer-service oriented and enthusiastic individual to join our team as a Volunteer and Events Coordinator. 

The Volunteer and Events Coordinator reports to The Director of Administration and Strategic Initiatives and works closely with Crucible staff to manage an active and important volunteer program, to coordinate all aspects of both internal and external events, and to manage rentals of our venue to outside groups or individuals.

The Volunteer and Events Coordinator will be responsible for developing and executing volunteer recruitment initiatives to support the volunteer staffing needs of The Crucible, directing the day-to-day operations of the volunteer program, consulting with Crucible staff, and assessing recruitment needs and the assignment of volunteers. The Volunteer and Events Coordinator is responsible for successfully filling the volunteer needs for all events and programs, including our ticketed events. 

The Volunteer and Events Coordinator will also coordinate internal and external events. Open Houses at The Crucible can attract over 1,000 guests, and you would be responsible for coordinating all aspects of event production, including permits and compliance, vendor details, faculty and volunteer schedules, on stage entertainment, and more. The Volunteer and Events Coordinator will also respond to requests for venue rental from outside groups. The Crucible has been rented for business meetings, conferences, dinner celebration, and even weddings. The Volunteer and Events Coordinator will coordinate all aspects of these rental events.

Key Responsibilities:

Volunteer Administration and Management

  • Collaborate with Crucible staff to assess volunteer needs in the studio, office, youth program, and for special events
  • Responsible for recruitment, screening, placement, evaluation, and any disciplinary actions of volunteers
  • Assign volunteers to meet organizational needs appropriate to their interests and skills
  • Coordinate and lead all volunteer training and orientation sessions
  • Responsible for maintaining, revising, editing, and distributing volunteer manuals, volunteer policies, and information to volunteers
  • Responsible for documenting and tracking appropriate volunteer statistical information and other volunteer program records using Salesforce
  • Responsible for planning the annual volunteer appreciation party collaboratively with the Crucible staff and faculty


  • Manage public programming both within The Crucible and outreach events
  • Responsible for coordinating event schedules, floor plans, safety plans, fire effects, and permits
  • Help identify, contract, schedule, and manage artists, performers, and vendors
  • Manage event staff meals and/or catering needs
  • Coordinate event promotion plan with marketing staff
  • Lead event meetings to coordinate and ensure consistent and accurate information
  • Create proposals and budgets for event rentals
  • Ability to attend all scheduled events, lift up to 30 pounds, be on your feet during events, and must be able to coordinate all event dates
  • Curation of Open House art gallery
  • Coordination of Department Heads and faculty for demonstrations and activation of Open Houses and offsite events


  • Minimum of two years’ experience in special events and staff/volunteer management
  • Excellent verbal and written communication skills and interpersonal ability
  • Strong organizational ability and attention to detail
  • Ability to work independently and to work in a team
  • Demonstrated project management skills, including managing and prioritizing projects with multiple and often competing deadlines, and ability to work under pressure.
  • Strong computer skills, including Microsoft Word and Excel
  • Salesforce experience preferred
  • Nonprofit, educational, and/or industrial arts experience a plus
  • Willing and able to work irregular hours, including evenings and weekends when required
  • Demonstrated experience and understanding of community relations
  • Demonstrated commitment and ability to work with populations that are both economically and ethnically diverse
  • Familiarity and comfort working with underserved populations
  • BA/BS preferred
  • Must hold a valid CA driver’s license

To Apply:

E-mail: cover letter, résumé and three reference contacts to

Subject line: Volunteer and Events Coordinator

Contact:Kristy Higares
Address: 1260 7th Street

Deadline: 10-20-2017

Return to Arts Jobs