California Arts Council

State of California

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Artistic & Operations Coordinator
Pacific Symphony

Irvine, CA


The primary role of the Artistic and Operations Coordinator is to arrange many of the front-of-house logistics for each Pacific Symphony concert at the Renee and Henry Segerstrom Concert Hall and at Pacific Amphitheatre. Additionally, he/she manages the Café Ludwig series and provides general administrative support to the Operations Department under the supervision of the Vice President of Artistic & Orchestra Operations.


Concert Hall Duties:

  • Maintain communication with both Pacific Symphony and Renée and Henry Segerstrom Concert Hall staff in organizing lobby logistics for each concert
  • Conduct production meetings with the Pacific Symphony staff for each performance
  • Create and Distribute Concert Information Sheets, Front of House Requests and Concert Timelines for each performance
  • Arrange for guest artist accommodations as needed
  • Develop concert program memos for program books
  • Assist in concert production with tasks administered by the VP of Artistic & Orchestra Operations
  • Coordinate the planning and execution of Pacific Symphony’s Café Ludwig Chamber Music Series 

Summer Duties:

  • Hire and manage a seasonal crew for all concert-day functions and activities related to Pacific Symphony’s concerts at the outdoor Pacific Amphitheatre
  • Arrange summer crew schedule, prepare payroll and maintain crew database throughout the summer
  • Evaluate performance and convey conduct/safety expectations to summer crew
  • Maintain regular correspondence with Pacific Symphony staff and Pacific
  • Amphitheatre staff in coordinating concert-day activities and equipment requests
  • Communicate all concert-day logistics to production staff and summer crew by preparing and distributing appropriate paperwork in a timely fashion
  • Assist the Operations staff in all areas of concert production on an as-needed basis

General Administrative Duties:

  • Maintain and organize department files, invoices and supplies
  • Assist the Vice President of Artistic & Orchestra Operations in day-to-day operations such as booking travel plans, arranging for complimentary tickets and performing research projects
  • Assist in the creation and distribution of the orchestra calendar to the musicians
  • Create and gather results from guest conductor surveys
  • Perform specially administered tasks as needed


  • A BA degree, preferably in the arts
  • Must be impeccably organized, self-motivated and able to prioritize multiple projects with meticulous attention to detail
  • Must be a take-charge person who can alter their leadership style to fit different situations
  • Must possess the ability to stay calm, think clearly and maintain a professional demeanor under pressure
  • Ability to handle diverse and varying workloads; willingness to work nights and weekends
  • Must be a team player who is able to remain flexible in quickly-changing circumstances
  • Proficiency with Microsoft Office Suite software including Outlook, Word, Excel, and PowerPoint
  • Must maintain professional standards while working with confidential information
  • Must possess knowledge and love of classical music and a respect for the artistic temperament
  • Ability to read music is desired (and extremely helpful)
  • Must possess excellent customer service, interpersonal communication and problem solving skills

JOB TYPE Full-time, Non-exempt


Compensation will be both competitive and commensurate with experience.

Great benefits package, including 401k, health insurance, dental, vision and group life insurance, vacation, holiday and sick pay.


Please send cover letter and resume

No later than April 10, 2017


or by U.S. Post to:

Pacific Symphony

Attention: Eileen Jeanette

17620 Fitch, Suite 100

Irvine, CA 92614

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pacific Symphony is an Equal Opportunity Employer.


Founded in 1978, Pacific Symphony enriches the human spirit through superior performances of classical and symphonic music. It is a highly dynamic and innovative organization, led artistically by Music Director Carl St.Clair and operationally by President John Forsyte.  Pacific Symphony presents more than 100 concerts annually and serves 275,000 community members each year. Pacific Symphony is nationally and internationally recognized for performance excellence, strong community engagement through education and other programming and the commissioning of new works by contemporary composers.  Pacific Symphony twice received prestigious ASCAP Awards for Adventuresome Programming, and was showcased in the League of American Orchestras' nationally released publication, Fearless Journeys: Innovation in Five American Orchestras.  Pacific Symphony's Class Act elementary school enrichment program has been honored by the National Endowment for the Arts and the League of American Orchestras for its exemplary orchestra education.

Resident for much of the year at the renowned Renée and Henry Segerstrom Concert Hall, the Symphony also presents an outdoor summer series.  In the 2016-2017 season, Music Director Carl St.Clair celebrates his 27th season with Pacific Symphony, while Principal Pops Conductor Richard Kaufman celebrates his 26th season leading the Pops series, which stars some of the world's leading entertainers. 

For 26 consecutive years the Symphony has balanced its budget and has no accumulated debt.  It employs an administrative staff of fifty.  The current annual operating budget is approximately $20 million with nearly $9 million earned through ticket sales, contracted services, education programs, the endowment and various other earned sources.  About $10 million of the Symphony’s budget is generated through contributed income.


Contact:Eileen Jeanette
Addressee:Pacific Symphony - Attn: Eileen Jeanette
Address: 17620 Fitch, Suite 100, Irvine CA 92614

Deadline: 04-10-2017

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