Arts Jobs - DetailSpecial Events Coordinator
Los Angeles Philharmonic Association
Los Angeles, CA
The Los Angeles Philharmonic Association is currently seeking a:
Special Events Coordinator
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.
This position is responsible for day-to-day administrative and clerical tasks to support the Special Events team in the implementation of 30+ cultivation and fundraising events. The coordinator will also support the Special Events team in the production of the winter and summer galas at the Walt Disney Concert Hall and Hollywood Bowl respectively.
Support Director, Individual Giving and Special Event Managers
Update internal master calendar with events
Update production timeline with completed and pending tasks
Coordinate Development department audience rehearsals, artist salons and meet the musician events
Book appropriate meeting venues and contract for catering services
Daily processing of event financials including revenue and expenses
Maintain event expenses for galas, rehearsals, artist salons and other events
Input and manage event data in Tessitura including gala seating and ticketing information
Maintain related website updates
Review and edit donor acknowledgement letters
Schedule volunteers for large event projects
Format, merge and print mailing list and/or labels for event invitation projects
Respond to emails and calls from the Special Events phone line and email
Assist with follow up calls to patrons
Update gala sales reports and RSVP sheets
Submit City of LA notice of intent to solicit for galas
Update donor records with event and RSVP information
Create, organize and maintain special event photo files and supplies
Provide support for events both on and offsite
Willingness to travel and work nights and weekends
Assist in the coordination of four Board Meetings and ancillary Board events
Ability to stand and walk for extended periods of time and support with deliverables as needed.
Minimum of one to three years experience in fundraising special events preferably within the non-profit arts sector.
First rate customer service and interpersonal skills. Ability to think critically and strategically to anticipate challenges and trouble-shoot.
Polished personal presentation and comfortable interacting with all members of an organization.
Excellent overall business-level communication and writing skills. Ability to create and prepare correspondence in Word and financial reports in Excel. Excellent proofreading skills are a plus.
Exceptional project management skills and ability to multi-task within strict timelines and budgetary constraints. Detail-oriented with demonstrated ability to multi-task and bring time sensitive projects to completion.
Strong business-level computer skills including knowledge of Microsoft Word, Excel and donor databases such as Raiser’s Edge or Tessitura
Facility with fundraising databases, such as The Raiser’s Edge, Tessitura, and other CRM/ticketing databases is strongly desired.
Experience in print design, copy-editing, budgeting, and fundraising are strongly desired.
Must be team player that enjoys collaboration, yet possesses an ability to lead when necessary.
Music background preferred; passion for the Association’s mission is critical.
B.A. in the arts preferred or equivalent experience. Performing arts background preferred.
How to apply:
Complete the online application by clicking here.
Complete the application with all pertinent information.
At the end of the application, a confirmation page will appear when your submission has been successful