California Arts Council

State of California

Arts Jobs - Detail

Executive Director
Petaluma Arts Center


The Petaluma Arts Center (PAC) is a community gathering place for dynamic engagement with the arts. The mission of the Center is Building Community Through Art. It does this by providing quality art exhibitions in various media, educational classes for people of all ages, and arts related events to the residents of Petaluma and surrounding Sonoma County regions.

Position Summary: 

The Executive Director will be responsible for robust and productive Fund Development activities and plays a key role in member and volunteer recruitment and retention. The Executive Director will support quality exhibitions and programs designed to raise the visibility of the organization in the community. The Executive Director reports to a volunteer Board of Directors, and is responsible for the organization’s consistent achievement of its mission and programmatic and financial objectives. In addition, s/he is responsible for the administration of the Petaluma Arts Center and management of the current staff and volunteers.

This is a full time, exempt position, with paid time off and holidays.


A combination of experience and education are required, providing the required knowledge and skill sets to fulfill the responsibilities of the position.

A Bachelor’s degree from an accredited four-year college or university with an emphasis in the area of not-for-profit management, museum administration, the arts, design or other related field is preferred, but not required; AND…

Three to five years full time, successful, paid work experience in not-for-profit management or fundraising, arts administration and community engagement is required; AND…

Demonstrated ability to work successfully with staff, volunteers, arts educators, members, donors, and community partners at every level.


In administration, the Executive Director will:

1.     Support the Board of Directors and build board involvement with the strategic direction for ongoing operations of PAC and the long-range strategy for achieving its mission.

2.     Assure that the organization has a short-term business plan that supports operations.

3.     Promote active and broad participation by volunteers in all areas of the organization’s work.

4.     Maintain official records and documents, and ensure compliance with federal, state and local regulations.

5.     Maintain a working knowledge of significant developments and trends in the fields of not-for-profit leadership, management and fund development, and arts administration.

6.     Oversee the maintenance of the facility and relationships with the organization’s contractors and vendors.

7.     Manage the recruitment, employment, professional development, evaluation, and discharge of all personnel, both paid staff and volunteers.

In program development, the Executive Director will:

1.     Work to promote and create high-quality, innovative programs and practices that fulfill the organization’s mission.

2.     Work to deliver a quality visitor experience in all aspects of the Center’s activities.

3.     Promote staff and volunteer leadership and involvement in program planning, development, evaluation and quality assurance efforts.

4.     Seek opportunities to serve and engage new constituents in the community.

5.     Manage the process of and set goals for increased visitor attendance.

In communications, the Executive Director will:

1.     See that the board is kept fully informed on the condition of the organization and important factors influencing it.

2.     Publicize and raise community awareness of the activities of the organization, its programs, goals, mission and the needs of its users.

3.     Raise the organization’s visibility by establishing sound working relationships and cooperative arrangements with community groups and organizations.

4.     Serve as an ambassador and advocate by representing the organization and its perspective to agencies, organizations, and the general public.

5.     Assure promotion of the organization and needs of its users through hosting of friend-raising events and social media, including maintenance of the organization’s website and Facebook.  

6.     Develop a marketing plan which contains a variety of touch points, including but not limited to collateral materials, solicitation packets, invitations to special donor events, web-based communications, social media funding initiatives and other fund development activities.

In budget and finance, and fund development, the Executive Director will:

1.     Lead efforts to ensure that adequate funds are available to permit the organization to carry out its work, through donor identification and cultivation, fund-raising events, grant-writing, and other opportunities.

2.     Provide general oversight of financial/fiscal functions of the organization, assuring that the organization establishes and maintains sound financial practices.

3.     Work with the bookkeeper, treasurer, and the Board in preparing a budget; see that the organization operates within budgetary guidelines.

4.     Conduct official correspondence of the organization and execute legal documents as authorized by the Board of Directors.

5.     Work with the Fund Development Committee to oversee annual fund development and membership campaign.

6.     Set and maintain specific, measurable goals with respect to fundraising, membership, and visitor attendance.

7.     Manage donor cultivation and stewardship program, prospect research, and ensure that the donor database is updated and effectively utilized

8.     Manage the Fund Development and Membership calendar, including measuring the organization’s progress against fundraising goals and membership growth.

Skills needed:

Computer, web, social media and software skills on PC platform, required

Familiarity and facility with various CRM database products, specifically Fundly, desired

Excellent communication skills including written and verbal, required.

Ability to cultivate and nurture supporters and volunteers of the organization, required

Demonstrated ability to raise funds for the organization, highly desired.

Contact:Sandra Rozmarin
Addressee:230 Lakeville St.
Address: 230 Lakeville St.

Deadline: 08-25-2017

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