California Arts Council

State of California

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Development & Marketing Coordinator
Vivace Youth Chorus of San Jose

San Jose, CA

Vivace Youth Chorus of San Jose is hiring a Development & Marketing Coordinator to work in a fast-paced, dynamic, diverse, team-based environment. The Development & Marketing Coordinator is responsible for coordinating the fundraising and institutional and programmatic marketing activities of Vivace Youth Chorus. The major responsibilities of this position are grant research and writing, tracking and acknowledging donor gifts, regularly communicating with donors, executing development and marketing campaigns, and managing public relations and social media. This is a part-time, fixed-term position through December 2017 with the potential for extension.

Principal Duties/Responsibilities:


  • Implement and coordinate two individual giving campaigns each year

  • Maintain calendar of funding sources, including application and reporting deadlines

  • Research potential funders; draft LOIs and proposals

  • Enter donations into our donor database and ensure timely acknowledgement of gifts  

  • Generate fundraising status reports and various other reports and queries as requested


  • Work closely with the executive director to execute marketing activities, including the crafting and design of marketing materials, print and online advertisements, email blasts, and other collateral materials

  • Create and collect content for our website, e-blasts, and social media, ensuring that Vivace’s message is consistent and on-brand

  • Assist with website maintenance, including updating event information, adding images, and making basic copy changes as requested

  • Manage social media presence across platforms (Facebook, Twitter, Instagram, YouTube); write, schedule, and monitor posts and advertisements; engage in conversation as the online voice of the organization

  • Place ads via Google AdWords, Facebook, and paid advertising online and in print; manage ad sales and trades for placement in Vivace’s programs

Other Duties

  • Attend concerts and events, which often take place outside of normal business hours on evenings and weekends

  • Assist with program registration

  • Other duties as assigned 


  • Bachelor’s degree; communications, business, or related field preferred

  • 2–3 years non-profit, fundraising, marketing, or similar experience preferred; experience in music or arts administration a plus

  • Superior verbal presentation and written communication skills, including strong editing skills

  • Exceptional project management, strategic thinking, and time-management skills

  • Experience working with CRM systems, Microsoft Office Suite, Adobe Creative, Mailchimp, and G Suite

  • Ability to work as a self-starter in a fast-paced, dynamic, diverse, team-based environment with limited resources

  • A high level of knowledge of current and emerging trends surrounding social media, and ability/desire to maintain this knowledge as trends change

  • Ability and desire to grow analytical skills through utilizing tools such as Google Analytics, Adwords, and Facebook Insights

  • Positive attitude and passion for the arts and music education

Work Environment:

Normal office environment with some local travel to concerts, events, and rehearsals; Some physical labor, such as lifting 25-lbs boxes to a height of 3–4 feet, carrying materials to events, setting up displays at events, and occasionally running errands

Compensation and Benefits:

  • Commensurate with experience

  • Opportunity for significant personal and professional growth

Application Procedure:

Submit the applicant information form at and email a cover letter, resume, and 2 writing samples with “Development and Marketing Coordinator” in subject line to


This posting is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Vivace Youth Chorus of San Jose is an equal opportunity employer. 

About Vivace Youth Chorus:

Vivace offers a developmentally and age-appropriate approach to singing. Our mission is to provide youth with the opportunity to experience the power and poetry of song in an inclusive, co-educational, and nurturing environment that fosters community, confidence, and artistic growth, and creates awareness of our participants’ cultures and shared human experience.

Here are some recent comments about our programs:

"Vivace has been a force for good in the lives of our kids and the kids in the San Jose area."

"Vivace is wonderful youth choir program with fantastic music directors who are serious in educating young people to enjoy music as an art for their lifetime."

"Fondest memories of Vivace and so pleased it continues its marvelous contribution to the children of San Jose"

"So fortunate to have had Vivace in my son's childhood. It sparked and nourished his love of music and set the best of examples. A wonderful opportunity for any child."

"So happy to be a part of this amazing choir!"

You can find more information about Vivace Youth Chorus at

Deadline: 08-15-2017

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