California Arts Council

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Program Coordinator
Vivace Youth Chorus of San Jose

San Jose, CA

Vivace Youth Chorus of San Jose is hiring a Program Coordinator to work in a fast-paced, dynamic, diverse, team-based environment. The Program Coordinator supports all aspects of Vivace’s core and ancillary music education programs. The major responsibilities of this position are assisting with recruitment and registration, regularly communicating with current and potential families, liaising with artistic staff and volunteers, and coordinating event logistics. This is a permanent, part-time position. 

Principal Duties/Responsibilities:

  • Regularly communicate with current and potential families

  • Maintain database, Google Classrooms, and class rosters

  • Organize student assessments and communicate results to families

  • Assist with program registration and event ticket sales

  • Coordinate scheduling and logistics with staff, program sites, contractors, and volunteer coordinators

  • Maintain event calendars and choir schedules

  • Prepare monthly choir informational newsletter

  • Write all-choir announcements, ensuring that Vivace’s message is consistent and on-brand

  • Draft concert programs

  • Attend select rehearsals (4 evenings per month), dress rehearsals, concerts, and events, which often take place outside of normal business hours on evenings and weekends

  • Other duties as assigned


  • Bachelor’s degree; communications, business, or related field preferred

  • 1–3 years non-profit, program, or similar experience preferred; experience in music or arts administration a plus

  • Superior written and verbal communication skills

  • Exceptional project management, strategic thinking, and time-management skills

  • Experience working with CRM systems, Microsoft Office Suite, Mailchimp, and G Suite

  • Ability to work as a self-starter in a fast-paced, dynamic, diverse, team-based environment with limited resources

  • Desire to participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement

  • Positive attitude and passion for the arts and music education 

Work Environment:

Normal office environment with some local travel to concerts, events, and rehearsals; Some physical labor, such as lifting 25-lbs boxes to a height of 3–4 feet, carrying materials to events, setting up displays at events, and occasionally running errands

Compensation and Benefits:

  • Commensurate with experience

  • Opportunity for significant personal and professional growth 

Application Procedure:

Submit the applicant information form at and email a cover letter, resume, and 2 writing samples with “Program Coordinator” in subject line to


This posting is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Vivace Youth Chorus of San Jose is an equal opportunity employer.

About Vivace Youth Chorus:

Vivace offers a developmentally and age-appropriate approach to singing. Our mission is to provide youth with the opportunity to experience the power and poetry of song in an inclusive, co-educational, and nurturing environment that fosters community, confidence, and artistic growth, and creates awareness of our participants’ cultures and shared human experience. 

Here are some recent comments about our programs:

"Vivace has been a force for good in the lives of our kids and the kids in the San Jose area."

"Vivace is wonderful youth choir program with fantastic music directors who are serious in educating young people to enjoy music as an art for their lifetime."

"Fondest memories of Vivace and so pleased it continues its marvelous contribution to the children of San Jose"

"So fortunate to have had Vivace in my son's childhood. It sparked and nourished his love of music and set the best of examples. A wonderful opportunity for any child."

"So happy to be a part of this amazing choir!"

You can find more information about Vivace Youth Chorus at

Deadline: 08-15-2017

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